Btukfyl

Amazon should allow for returns. Box them up and send them back.

Before you order new, ask your boss for specific requirements, or ask your teammates for suggestions of what they'd like, then clear the purchase with your boss.

It may be too late this time, but the expenditure per employee is small in terms of their happiness and productivity, so a do-over is probably of net benefit to the business.

Perhaps a reasonable budget can be set and each person allowed to make their own choice - subject to some rules about allowed/disallowed categories or requirements.

If you end up needing to make another fleet purchase, it would be wise to buy one set and pass it around the office for evaluation before you buy a bunch of them.

Why are you purchasing new equipment? If the users don't have a problem with their current equipment, and prefer it over the alternative you have provided, then you seem to be creating a problem that did not exist. People tend to be pretty vocal about keyboards and mice that don't work or fit well because they are constantly annoying; just because they are old or dirty doesn't mean you need to replace them. If you are concerned about the dirty part you can purchase an office cleaning kit with disinfectant and keyboard vacuum.

Most people have gone back to their old keyboard and mouse and my boss won't approve returning them, he just says "you need to fix this".

Issue is fixed. Most people have returned to using their old equipment. Keep the new stuff for new hires or when keyboards or mice break.

On a more serious note, your users will likely have made a similar choice in purchasing if they purchased for themselves. They just wouldn't have anyone to blame for the minor inconvenience of not having a calculator button so they would just deal with it. You obviously shouldn't defend your decision like that.

Preparation: Tell your colleagues you'll be placing a new order. Send everything back to Amazon (I hope you're using a company account for this) unless someone wants to keep their stuff.

1. Get a budget for each peripheral.


2. Select devices that fit the budget. Allow people to give suggestions, as long as they have desirable properties (ie. Fulfilled by Amazon or Returns policy).


3. Send out a form and ask everyone to fill it in by X date (2 weeks is fair and reasonable).


4. Remind people 2-3 days before deadline. Make allowances for sick people and let them order later.


5. Place the order with everyone's preference.

You need to apply some basic marketing strategy to this.

People like to think they have choice. But if you give them too much choice, some of them will realize they don't have any rational reason to choose one thing or another, and that also makes annoyed by the whole process.

So, use the same strategy as a typical physical shop. Give everyone a choice from three options: one that is "obviously" barely adequate, one that is "obviously" too high-tech for what they actually need to do their jobs, and the one in the middle of the range that you want them all to choose.

There's another reason for not giving everyone a completely free choice: inevitably, some of this kit will break or get damaged, and you need to keep some spares. If 90% of the workforce are all using the same model, the other 10% can't feel too hard done by if they have to use that model rather than their own personal choice for a short while, until a replacement arrives.

The biggest problem is you don't realize what you did wrong, and people are miffed about your obliviousness.

Keyboards and mice are personal. Tournament gamers bring their own keyboards and mice. Tech workers regularly BYO keyboard and mouse because they'll be on it 8h/day. They even make retro "clacky" IBM keyboards. I won't have a keyboard that has in the wrong place. Also, ergonomics is a very big deal, ask HR.

*It's even possible the "motley collection" is their personal gear and they like it.

It was your job to know this, hence, you screwed up.

When the boss refuses to return them and says "No, fix this", what he means is he wants to see you write a plan for correcting the problem. If returning them is part of the plan, he'll be fine with that then. Your job is to create the plan and get it approved while the return window is still open.

As for how, that's your job, but what I would do is say

OK, boss authorized new keyboards/mice for everyone, up to $authorized_cost. You have 3 choices within that budget:

• Stay with what you have


• take the one you rejected earlier


• choose another one, send me the URL by Thursday.

Let me know what you want to do. Default is "stay with what you have".

Everyone who requests the one they rejected, just give it to him. All others get returned. Then order what people asked for.

Another option is to return the kaboodle, tell people to order anything they want out of their own pocket, and if they want the company to own it, they can claim reimbursement up to $X. So if they want the $200 gaming rig, ok, they can decide whether they take it home when they quit, or they get $35 and leave the rig when they quit.

I am curious about this part:
I managed to convince my boss to get new keyboards and mice for everyone

Why would your boss need convincing? Presumably if people were complaining, you would just be answering the need. If people were not complaining, why would you decide new items were needed? Answer this honestly and I think you have your answer for how to fix it.

As a rule, people generally hate forced change. Unless there's a new policy that mandates all existing keyboards and mice can no longer be used, I don't see any reason why anyone needs to change. Instead, what I would do is pick out a couple of models and make those available for requisitioning for anyone who wants them.

I'd also introduce a formal requisitioning process that requires employees to submit a written/electronic request for any new equipment they want. Ideally, they'd only be able to choose from a list of approved models so they don't go all crazy and get super-expensive gaming keyboards that they don't really need. You can then optionally have a manager sign off on each request before ordering it or you can create a manager-approved corporate policy that dictates how often employees can request new stuff and what the price limits are.

This process has the advantage of creating a paper trail that says "we bought this piece of equipment at this price for this particular employee because they asked for it". You'd also have either a manager's approval or the corporate policy as evidence of authorization for the actual purchases. You could (and I'd recommend you do) go as far as recording the serial number of each piece equipment and which employee received it so you always know who has what.

You can use the keyboards you've already bought as one of the approved models so you have them on hand as soon as someone asks for one. Other approved models would have to be ordered in but that would only happen as people request them (maybe order a few at a time so you have some extras on hand). I'd recommend also adding the same model that people already have to the list, if possible.

In the future, if you need to replace any hardware or equipment for employees, you'd simply pick a model, have a manager approve it and then add it to the approved list. Any employees wanting it would then go through the standard requisition process to obtain it.